If you’re conducting business or organizational meetings regularly to a list of important contacts over some kind of video calling software, you can’t afford to have either your conversations or contact lists and online accounts compromised, hacked or hijacked by intruders.
Similarly, with your online video content, you need to make sure that the valuable IP you post on the web in the form of webinars, video seminars, information videos and marketing material, etc. is all protected both from a general digital security point of view and due to IP protection reasons.
Luckily, achieving a solid, secure set of protocols around both is not only fairly simple, it’s also quite cheap to do; whether you’re operating as part of a major company or your own small one person shop, you have no reason not to be able to protect your video conferencing systems and video contact reliably.
Let’s go over taking care of both:
Online Video Content
Securely Store your Video Files
As a first, basic step to video content security, you need to make sure that your film clips and videos are all carefully stored through a redundant system of data security. This means that in addition to keeping your created video content on your main computer and whatever online servers you’re using to host it or embed it on the web, you should also make copies of every important film you make and keep them backed up to both a cloud storage system and an external portable hard drive –maybe several, since videos are really large files.
Your films are probably not something that was easy to produce and while triple backup (hosted, cloud based and HD based) seems like a lot of work, it’s a lot means a lot less effort than reproducing hours and hours of video clips you worked hard to produce and edit.
Invest In Secure Video Sharing
Now, since you’ve taken care of keeping your videos safe from data destruction on a massive scale through hack attacks and accidents, lets go into keeping it secure from intellectual property violations.
If you’re a business owner or online marketer, you’re probably posting and sharing lots of video content that’s both free and proprietary to your fan base, clients and customers. While distributing your basic free promotional or informational videos through replication friendly channels such as YouTube or Vimeo is no big deal, your more proprietary content is a different story.
If part of your business model involves selling high value information courses to clients at a premium cost, you don’t want to let that kind of multimedia film content leak into the public domain or into someone else’s hands for piracy, theft or resale.
In order to avoid that, you should invest in a well rated secured video hosting platform that lets you deliver multimedia content to paying customers in a way that first tracks their usage, viewing time and behavior and secondly prevents any attempts at copying and piracy from occurring, sometimes even if you’re depending on multiple distribution channels ranging from video content delivery to mobile devices, email inboxes and third party sites. An example of a service that offers this is contentraven.com.
Keep your Web Hosting Servers Secure
As a final video content security tip, we’d also recommend that you invest in the highest possible security for your online hosting accounts. Chances are that most of your most important and valuable video content will be stored on your site and delivered directly to viewers from inside your hosting servers. Thus, protect those servers and all their valuable data by not only buying into reliable, well rated secure business hosting (even if it costs a bit more per month) but also by having someone install your own third party software for server security and intruder detection.
Video Conferencing Security
The security procedures around most video conferencing are fairly straightforward and simple things that in many ways just consist of common sense tactics. Here are a few key steps to take so your conference calls and video calling platforms are always kept secured.
Keep your Conferencing Software and Devices Secured
The very most basic thing you can do to protect the integrity of your video conferencing meetings, records and contact lists is simply protecting the platforms on which they operate.
For one, this means making sure that any conferencing enabled devices are not left in the hands of untrusted third parties, are password protected with secure, long passwords and are kept physically locked away from easy access.
Additionally, you might even consider giving the computers that you conduct video conferences on total drive encryption for an impervious inner layer of general machine security. A highly effective and free software package that allows this is called TrueCrypt.
Never Forget to Log Out
All of the software and password security mentioned above is going to be useless if you do something as foolish as forgetting to make a habit of regularly logging out of your machines and conferencing software.
Thus, enable timed automatic logouts if possible and always personally ensure that you and your employees log out of your conference calling systems and end even the computers they’re hosted on whenever your team isn’t using either.
Make this into a regular and unforgotten habit.
Enable Secure Software Options
More sophisticated video conferencing and telepresence packages offer internal call and data transmission encryption functions; in addition to other features such as disabling automatic answering and making sure that all microphones are kept on mute unless activated physically at their terminals.
Take care that you enable all of these wherever they’re available on your conferencing and video calling systems. The encryption should be kept activated for obvious reasons of eavesdropping prevention, but automatic answering and unmuted microphones can also be taken advantage of by intruders wither through hacking if not disabled.
About the author: Steven Chalmers is a well-respected freelance writer within the world of technology and has been doing so for many years. When he’s not writing, you can find him covering Intercall’s video bridge services or playing his vintage Gibson Les Paul.